Safe, secure and suitable for everyone
All colleagues are being reminded of the importance of their role to secure information, buildings and keep shared working spaces fit for everyone.
Information security and clean desk policy
Our offices hold large amounts of information about the people and organisations we work with. Much of this is sensitive, personal data and we have a responsibility to keep this secure.
- keep your laptop locked when away from your desk (ctrl+alt+del) and securely stored in your locker if away for a longer period of time
- tidy any paper files away appropriately and in secure locations in line with your service arrangements to make sure the information it contains remains confidential
- avoid 'informal meetings' in corridor and communal areas or taking phone calls when private and/or confidential matters may be overheard by others. Instead plan ahead and use pods or meeting spaces for confidential discussions
Building security
- always wear your ID when in the office don’t allow anyone you don’t know into the building
- make sure that doors fully shut behind you when entering or leaving the buildings and, if you see anything suspicious, speak to reception team
- if you are expecting a visitor please make sure they are met and escorted to the meeting place and also escorted back to the public areas afterwards
Shared spaces
Our offices are shared spaces that all colleagues can use. To keep them suitable and to support our facilities management team, please:
- tidy away any personal effects in shared spaces and use sanitising wipes provided to clean the keyboard, mouse and any surfaces
- please clean your own mugs, cutlery and plates and help to keep the communal kitchen areas tidy
- if you have a meeting and provide refreshments to attendees, please clear everything up after your event and leave kitchens clean and tidy
- take a turn at exchanging full recycling containers for an empty one
Thank you for playing your part to keep our information and building safe and secure and our shared spaces tidy.